Program Coordinator

Campus Leadership Program · Austin, Texas
Department Campus Leadership Program
Employment Type Full-Time
Minimum Experience Mid-level

Program Coordinator – Job Description

Location: Austin, TX


The Holdsworth Center is a non-profit organization founded and largely funded by Charles Butt, Chairman of H-E-B, a regional retail company. Our mission is to impact, over time, the quality of K-12 public education for all Texas students by supporting and developing leaders. We are guided by three core values—Be of Service, Believe in People, and Drive for Excellence & Equity. Based in Austin, Texas, our campus and programs are being developed in honor of Charles’ mother, Mary Elizabeth Holdsworth Butt, who was an educator, a philanthropist and a lifelong champion for social justice. 


We partner with public school districts over five years to help them grow outstanding leaders at all levels so that staff thrive, and students excel in every classroom. At Holdsworth, we believe leadership isn’t just about titles. We make a deep investment in leaders at both the district and campus levels, including teachers who lead students in the classroom and influence and lead their colleagues.  


The Holdsworth Center is seeking a Program Coordinator who shares a deep commitment to our mission and whose experience and vision will deepen our capacity and enhance our impact as we aim to be of service to public school districts across the state of Texas.


Purpose & Responsibilities

The Program Coordinator will work in a team led by the Managing Director of Campus Programs with the Director of CLP and Lead Learning Designers to coordinate the high-quality delivery of a portfolio of learning sessions that serve campus leaders. This portfolio will include our Campus Leadership Program (CLP), a world-class leadership development program for principals and campus teams that blends the best practices in leadership from inside and outside the education sector. You must have a strong desire to help leaders in our programs thrive in their careers and lead their schools effectively. We are looking for individuals who share our passion for developing leadership in public education in order to improve the life chances of all students.


A Program Coordinator, your job will be to support the delivery of high-quality learning sessions through project management, communication, event coordination and planning and implementing all operations and logistics of program sessions. You will help the team deliver high quality sessions that engage learners, advance the work in their schools, and create network bonds. You will be a “go-to” person for leaders during and in-between sessions, ensuring that their learning journey is as effective and enjoyable as possible. Some evenings and weekends will be required when we are implementing learning sessions – most often at the Campus at Lake Austin, with limited travel expected.


You will work with talented, mission driven peers in a fast paced, dynamic environment to:

  • Build positive, productive professional relationships with leaders in our programs and provide outstanding customer service and support; resolve issues and concerns, managing risks appropriately and escalating where necessary
  • Support and maintain key relationships with program faculty
  • Oversee and execute logistics for coordinating and delivering all operational facets of CLP sessions, from leader enrollment process to training sessions to leveraging the Learning Management System for cohort learning
  • Work closely with the programs team and event and hospitality staff at The Campus at Lake Austin to determine details of events, such as guest lists, invitations, agendas, registration, menus, décor, A/V requirements, layout of meeting rooms, materials required, work orders, etc., and obtain final event approval on all proposals
  • Ensure setup for events is accurate and on time, greet guests and attend and assist at all designated events to ensure smooth delivery
  • Manage all aspects of project management logistics for your portfolio of sessions – including creating tasks in Asana and drafting and maintaining cohort calendars and rosters
  • Draft clear and compelling communications from the team to faculty, staff and Leaders
  • Work collaboratively with other teams to manage accurate participant data, including monitoring attendance and submission of required assignments
  • Engage in regular monitoring, evaluating and reporting, including the creation of session surveys and contributing to the annual department and organizational evaluation and periodic after-action reviews
  • Execute administrative duties for the team including accounting/reconciling credit card, supplies, scheduling meetings, invoicing of contractors, and organizing travel/lodging for leaders

Desirable candidates will have a range of prior experience and capabilities to include:

  • Commitment to the mission of the Holdsworth Center
  • Strong alignment with organizational values—Drive for Excellence & Equity, Be of Service, Believe in People
  • Superb time management and organizational skills; the ability to independently manage multiple events at one time at a rapid pace; demonstrated ability to be thorough, with strong attention to detail
  • Demonstrated commitment to and engagement in learning and actions to promote diversity, equity and inclusion, including conversations about race
  • Significant work experience in event preparation and execution, training delivery or relevant field
  • Proven ability to collaborate with contractors/vendors, and to work within a budget
  • Ability to resolve issues in the moment through creative and professional means
  • Highly collaborative work style and ability to work well in a team environment, establish good rapport at all levels of the organization, collaborate with other faculty and experts and work with and relate to people from diverse backgrounds
  • Demonstrated ability to thrive and lead in a fast-paced, dynamic environment, and to adapt to an ever changing, growing organization
  • Self-motivated individual who demonstrates initiative without waiting for direction, openness to receiving feedback from peers and Holdsworth staff, and deep curiosity and motivation to learn coupled with a strong results-orientation
  • Proficiency and experience in MS office applications (Word, Excel, Outlook, PowerPoint); experience with project management tools is desirable
  • Effective oral and written communication skills
  • Ability to travel (up to 20%) for events


How to apply

Interested candidates can submit a current resume and a cover letter detailing their interest in this Program Coordinator position and the work of The Holdsworth Center. 

The Holdsworth Center is committed to creating a diverse, equitable, and inclusive environment. All employment decisions are based on job requirements and individual qualifications without regard to race, color, religion, gender identity and/or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Thank You

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  • Location
    Austin, Texas
  • Department
    Campus Leadership Program
  • Employment Type
  • Minimum Experience